Intelligent Capture for Quickbooks

IRIS Partner: Canon Solutions America

Managing Accounts Payable Transactions

Smith Mechanical Inc. was founded in 1996 and is one of the most successful mechanical companies in Atlanta, GA. They provide various services such as: plumbing, medical gas and piping installation. In order to improve and optimize their invoice document processes,  Smith Mechancial Inc. chose  IRISXtract™ to streamline / automate their transactions into QuickBooks Desktop (Enterprise V20).

This two-way integration with the QuickBooks Desktop automatically recognizes incoming documents and transforms their data. Each transaction is captured, validated and then directly exported into the QuickBooks Company File. The solution makes realtime calls to QuickBooks with events like duplicate invoice protection. In addition to that, the solution automatically creates monthly monitored payment reports on all parts and items.

The Benefits

Before the IRISXtract™ and QuicksBooks integration, Smith Mechanical Inc’s invoice process was manual. By using the IRISXtract™ Accounts Payable Capture Solution, the manual errors from invoice processing have been minimized. Accordingly, the overall processing time has been reduced by over 50%. Transaction reporting of all items and expense costs has made it much simpler for Smith Mechanical Inc. to monitor (including job cost savings). The solution also creates organized PDFs based on transaction info, making it easier to locate prior business transactions.

“Before IRIS, we were  manually entering invoices into QuickBooks with minimal data to get all invoices processed and paid on time. With the help of IRIS, we have been able to bring in every single line item and assign each to its respective account in QuickBooks.”

“Although we are pulling in more data than before, we have been able to cut our invoice processing time in half plus now have fully accurate job cost reports at our fingertips.”

Amber Anderson, CFO, SMITH MECHANICAL INC.

Solution with:

  • 5000 Invoices per year
  • Emails are automatically split and imported
  • Learns and remembers items and expenses
  • Invoices processing time reduced by over 50%